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Finance Manager

Website Adams County Historical Society

The Essential Functions of the Position Include:

·         Classifying and recording the detailed income and expenses of the organization in QuickBooks Online Plus, using data from Blackbaud Altru CRM software and external websites.

·         Preparation of checks or digital payments for requests received by mail, e-mail, online portals, or other staff members.

·         Maintaining accurate and current Accounts Receivable and Accounts Payable records.

·         Processing bi-weekly payroll through QuickBooks Online Payroll Premium.

·         Preparing and payment of various local and state tax filings not done by QuickBooks.

·         Counting, Recording, and depositing cash and checks on a regular basis; maintaining cash reserves.

·         Monthly reconciliation of numerous bank and credit card accounts.

·         Generating detailed Profit and Loss and Budget VS Actual reports, monthly and quarterly, and presenting them to appropriate staff and Board members.

·         Frequently corresponding with vendors, banks, insurance companies, and investment advisor.

·         Maintaining employee records, tracking PTO, and assisting with payroll onboarding.

·         Assisting with annual budget creation, and entry of budget into QuickBooks.

·         Coordinating with outside auditors on the preparation of the annual audit and tax return.

·         Assisting the Executive Director, Director of Operations, and other staff members with administrative tasks as needed.


·         A minimum of 3 years’ experience as a full charge bookkeeper utilizing QuickBooks Online, and proven cash handling responsibility.

·         Nonprofit experience preferred. Knowledge of Blackbaud nonprofit software a plus.

·         Ability to analyze and interpret financial data.

·         Experience with processing payroll, including an understanding of Federal and Pennsylvania state and local requirements for nonprofits.

·         Proficiency in Microsoft Office Suite, Gmail, and Google Drive.

·         Comfortable with online banking, downloading data, and using the internet frequently.

·         Strong familiarity with technology and ability to learn new software/hardware very helpful.

·         Understanding of business insurance a plus.

·         High degree of accuracy, attention to detail, and organization.

·         Excellent written and verbal interpersonal and communication skills.

·         Responsible and discreet with sensitive financial and donor information.

·         Must have a vehicle available at least one day per week, for banking.

·         A team player, willing to help in other areas of the organization if needed.

·         Energy and enthusiasm for Gettysburg and Adams County history.

Terms of Employment:

·         Part-time, approximately 28 hours a week with flexibility to add/reduce hours on a seasonal basis, remote work negotiable on occasion.

·         Starting rate $20-$25/hour, depending on experience.

To apply for this job email your details to

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